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Inpatient Workflow

This optional feature is active only if requested by the client, and is not available for all users.

The inpatient workflow is an alternative scheduling method that lists patients based on inpatient encounters, rather than listing patients by appointment.

For example, a physician is required to make regular rounds to all patients admitted to Critical Care. The inpatient workflow allows the physician to easily track which patients are on his ward, and if he has dictated on them today, or if he still needs to visit them. Inpatient also allows the physician to clear his schedule manually when he needs to see patients more frequently.

To switch between the standard appointment screen and the inpatient workflow, tap the Filter button !Menu Button on the upper right corner of the Patients screen, then tap Inpatient in the Mode section. To change back to the outpatient appointments view, tap the Filter button then tap Schedule (OutPatient).

Inpatient ModeInpatient Patients Tab

Inpatient Views

Inpatient Sort OptionsThe default inpatient view is "My Patients" which lists all patients whose inpatient counter uses the work list scheduling resource assigned to the logged-in user. eSOne Mobile can also list inpatient encounters by Author Groups or Location Resource. To change views between My Patients, Author Groups and Locations, tap the Filter button. The Author Groups section will first list My Patients, followed by all Author Groups setup for the client. The Locations section follows, listing all inpatient location resources for the client. Tap on a view to load it in the Patients tab; a check mark will indicate which view is selected.

  • My Patients - Displays all patient encounters linked to the default schedule resource of the logged-in user. This is the default view in inpatient mode.

  • Author Groups - Use Author Groups to group patients based on the schedule resource. Tap an Author Group name to view all patients for all users enrolled in this group. You do not have be enrolled in a group to view the patients list and create dictations. Enrolling in a group allows other users to view your patients in the Author Group. Tap the slider button to enroll and disenroll.

  • Locations - Use Locations to show all inpatient encounters based on the location resource, regardless of the associated schedule resource.

Sort Patient List

Use the Sort option in the Filter menu to order the inpatient list based on:

  • Treatment Status - Patients not marked as Treated will appear at the top of the list, Treated patients will appear at the bottom.

  • Patient Full Name - Patients will be ordered alphabetically by the patients' full names (if the first names match then the middle initial and/or last names will be used to further order them).

  • Patient Last Name - Patients will be ordered alphabetically by the patients' last names, but will still appear in "First name Last name" format in the schedule list.

  • Patient First Name - Patients will be ordered alphabetically by the patients' first names.

Treatment Status

Patients who have received treatment are marked with a bandage icon. The checkmark still indicates a completed dictation; the microphone indicates a dictation on hold.


Inpatient encounters do not use the Cloud Icon.

Patients are automatically marked as treated when a dictation has been started. The treatment status can be toggled on and off using the Set treatment status option in the Action menu of the Transcription Viewer.

To remove the Treatment Status icon from all patients, press the x icon from the patient list.

Inpatients List Inpatient Remove from Work List

Add and Remove Patients

Patients can be added to the inpatient list by tapping the Add button. Search for an existing encounter by entering the Patient ID, Patient Name, and/or Order Number. Tap the Search button to run the search and view matches. Tap on the patient in the search result to begin a new dictation. If no match is found the user is notified and asked if a new dictation should be created using the search criteria. Tap Cancel to return to the Search window; tap Use to apply the search criteria to the appropriate fields in a new dictation.

To remove patients from a work list, choose Remove from my work list in the Transcription Viewer menu.